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OFFICE MANAGER
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OFFICE MANAGER
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Job ID:
461868
Location:
Mississauga, ON
Category:
Administrative
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Postal Code:
L5N6J3
Employment Type:
Full Time, Part Time
Posted:
09.03.2024
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Job Description:
TorontoJobs.ca is growing!
We are looking for an Office Manager to join our team.
This position reports to the President of TorontoJobs.ca and could either be part-time (20-30 hours per week) or full-time (Monday to Friday, 8:30 a.m. – 5:00 p.m.).
Occasional overtime may be required.
In this role, you will have overall responsibility to ensure that the operations of TorontoJobs.ca and affiliated organizations runs smoothly in all accounting, legal, corporate and administrative areas and provide support to the President of TorontoJobs.ca.
Responsibilities will include (percentages are estimates and will vary from day to day and week to week):
Support for the President (40%)
Managing of the President’s messages – responding on behalf of the President, filtering, sorting, relaying to other departments, etc.
Email
Linkedin
Including sending out sales messages to prospective clients (using tools like Dripify, Octopus, etc.)
Social media
Registering the President for events
other
Posting of regular updates on the President’s social media (facebook, twitter, linkedin, Instagram)
Drafting of correspondence
Setting up meetings
Preparation of Linkedin live and virtual event scripts
Screening / returning of phone calls
Daily meetings with President on phone or zoom
Signing off on agreements on behalf of the President when given approval
Operations (40%)
Ensuring the overall operation of 5 companies
Working with the management team to ensure the companies have all the support required for sales, marketing, recruiting, events, legal, IT, etc.
Special projects as needed – for example,
Analysis of different service providers
Evaluation of hiring grants
Website setup
Working with external provider(s) to ensure only paying for needed products/services
Reviewing all expenses to determine which could be negotiated, eliminated, etc.
In person meetings when needed
Internal staff
Preparing offers for new employees
Dealing with any employee issues other than performance related such as onboarding, computer setup, etc.
Setting up / changing of passwords / login information and setting up of computers for new employees
Setting up phone extensions for new employees
Ensuring employees have the tools needed to do their work
Coordinating with local high schools and post secondary institutions for coop students
Negotiating for services, products, etc. on behalf of the company as necessary
Identify issues, come up with alternatives and problem solve as needed
Ensuring the smooth operation of the organization – telephone, internet, computers, etc.
Working with senior management team and checking in with them as to anything needed to run the business more efficiently
Dealing with investment properties – collection of rent, tenant agreements, arranging for repairs (e.g. plumber, handyman, etc.)
Other duties as may be assigned
Administrative (15%)
Dealing with paperwork/mail
Coordination of internal meetings - scheduling
Arranging courier as needed
Shipping copies of the President’s book
Documents, computers, etc.
Ordering of supplies, food, booking of restaurants, etc. as needed
Capturing of emails for marketing purposes
Personal Assistant to the President (5%)
Ordering of any supplies
Meeting with suppliers, contractors
Skills Required
Experience in a similar role (supporting an executive) would be a significant asset
Car required (occasional pickups, deliveries needed)
Problem solver
Quickbooks Online experience
Extremely well organized
Excellent written and oral communication skills
Excellent computer skills
Analytical / good researcher
A take charge person with initiative is a must
Experience in a staffing firm would be helpful
Proven track record
Diplomacy, confidentiality and discretion needed in all dealings
To apply, email
resumes@torontojobs.ca
.
Company Info
TorontoJobs.ca Recruitment Division
6645 Kitimat Road, Unit 27
Mississauga, ON, Canada
Phone:
905-812-5627
Web Site:
www.TorontoJobs.ca
Company Profile
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