Executive Assistant / Personal Assistant

Job Description: Our TorontoJobs.ca Recruitment Division client located in Mississauga is seeking a seasoned Executive Assistant / Personal Assistant to support the President of a well-established company. This role requires a highly organized, tech-savvy individual who can manage day-to-day tasks with minimal supervision.

Key Responsibilities:

• Manage the President's calendar and email, ensuring all appointments and communications are handled efficiently.
• Coordinate travel arrangements, including booking hotels, flights, and other logistics.
• Handle personal tasks such as dry cleaning and lunch pickups.
• Prepare company reports related to production, accounting, HR, and more.
• Set up and manage Zoom calls and other virtual meetings.
• Produce and extract information using Excel and Office 365.
• Interact with various managers and external contacts to facilitate smooth operations.

Requirements:

• Strong proficiency in Excel and Office 365
• Familiarity with Apple products is a plus.
• Valid driver's license and a clean driver's abstract.
• Experience setting up and managing virtual meetings via Zoom.
• Ability to work independently, prioritize tasks, and solve problems effectively.
• Previous experience in a similar role, demonstrating loyalty and stability in past positions.
• Strong communication skills and a straightforward approach to tasks.

Company Culture: The company values a straightforward, hands-on approach. The ideal candidate is technically proficient, steady, and enjoys working in an environment where they can take ownership of tasks and run with them. The President requires someone who can handle a fast-paced environment with a no-nonsense attitude.

Additional Information:

• This is a full-time, in-office position with free parking available. Having a personal vehicle is required.
• This is a confidential search to replace the current role, with no overtime expected